Executive Assistant to the COO

Great pay, fulfilling career, & growth opportunities galore.

Join our team as the Executive Assistant to the COO!

Are you a compassionate, driven individual who has a desire to be a part of a family-focused team? Great—we’ve been looking for you!

 

The Company

WayForth is a relocation company that specializes in downsizing and move management services for seniors. We assist our clients through the sometimes-difficult process of transitioning from their homes into smaller spaces, like independent living communities, condos, apartments, or assisted living facilities.

We are a full solution company that performs most aspects of the move process, including: designing floor plans, sorting, packing, moving, unpacking, and resettling our clients into their new homes.

Our team is composed of individuals who are driven, empathetic, and skilled in direct but compassionate communication. We take care of our clients and each other, and we value a great attitude above all else.

 

The Position: Executive Assistant to the COO

This position will provide high-quality, dedicated C-level support by managing the COO’s calendar, travel, expenses, projects and initiatives, correspondence and other duties as assigned. In addition, this assistant will manage business meetings, with direct responsibility for meeting materials, meeting logistics, software updates, travel and correspondence. This assistant will organize all Senior Leadership activities and meetings, and act as a liaison for the COO at all times with diverse groups of people.

This is a corporate position, but this assistant will work out of the Fulton, MD office to support our COO.

Ready to join the team?

Responsibilities:

  • Manage the COO’s daily calendar, including scheduling meetings and travel planning
  • Manage executive budget and expense reporting for the COO
  • Manage and coordinate Senior Leadership team meetings, correspondence and activities, maintaining a regular calendar and cadence and tracking decisions and action items
  • Oversee and independently manage all aspects of business meetings, including content, materials, presentations, software, logistics, travel and correspondence
  • Create content, materials and presentations for meetings
  • Author and facilitate internal and external communications and correspondence
  • Manage sensitive information with discretion and confidentiality
  • Act as a liaison to the COO with the Senior Leadership team and all other employees
  • Manage the executive and administrative budgets to maintain good stewardship, while continually seeking opportunities for additional savings or cost reduction
  • Prepare presentations by acquiring and interpreting content for visual display.
  • Support COO’s management team

Qualifications

  • Expert-level user of Microsoft Office, with specific focus on Outlook, Excel and PowerPoint
  • Outstanding verbal and written communication skills
  • Self-starter; Highly energetic with a positive attitude and proactive approach
  • Ability to work independently and prioritize workload to meet the business needs
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with a high level of attention to detail

Education

  • Bachelor’s Degree or equivalent experience
  • At least five years’ experience providing C-Level executive support

Apply Now!